About E-reserves
What are e-reserves?
Electronic reserves or e-reserves are an extension of traditional library print reserves. They are a way for students to view and print course reserve materials electronically from the library’s website. E-reserves normally consist of class notes, exams and solution sets, journal articles, book chapters, diagrams or illustrations, all of which must comply with copyright law.E-reserves guidelines
In order to ensure that we are in compliance with the US Copyright Act, CNM Library Services have developed the following guidelines:- You may submit your own works, such as exams, class notes, or sample essays.
- You may submit works in the public domain (examples: most US government publications; books published before 1923).
- If you want to use copyrighted materials, you may submit up to 2 chapters from a book or 1 article from a journal, as long as they do not exceed 10% of the book or journal, for one term only.
- If you want to use copyrighted material more than once, or use more than 10% of a work, you must secure permission from the copyright holder, and file the original letter of permission with the library.
- E-reserve items will be posted for one term at a time.
- All e-reserve items will be password protected, and accessible only to students in your class. The e-reserves coordinators will provide the class instructor with the password. It is the instructor’s responsibility to inform your students of the password.
- All e-reserve items must have complete citation or source information printed on the first page of the document.
- Each e-reserve item submitted must be accompanied by a signed “E-reserves Document Request Form.”
- The library reserves the right to deny any e-reserves request that we judge to be in violation of copyright.
How do I get permission from the copyright holder?
Permission may be obtained by writing to the copyright holder or publisher. To allow time for processing, make the request well in advance of the time the materials are needed. A sample letter requesting permission can found on the e-reserves forms page. The Copyright Clearance Center (www.copyright.com) also assists in acquiring permissions, but they will charge a fee.How do I set up e-reserves for my course?
For each course submit a signed “Submitting E-reserves” form at the beginning of the term. Once we have this information, we can create your e-reserves page on the library website. Please allow 2 weeks from the submission of this form for the creation of your e-reserves page.How do I submit e-reserves items?
Materials will only be available for the duration of the course, and will be removed at the end of each term.- Submissions may be sent through inter-office mail, brought directly to the e-reserves coordinators, or left at the library circulation desk. Send to the attention of Bridget O’Leary (Main Campus Library) or Florinda Garcia (Montoya Campus Library).
- Each document submitted for e-reserves must be accompanied by a signed “E-reserves Document Request Form,” and the full citation or source information must be printed on the first page of the document. You may send the form by inter-office mail, or drop it off at the library circulation desk.
- Electronic submissions are encouraged. If material to be submitted is in electronic form, it should be in MS Word or .pdf format, and submitted on a flash drive, CD-ROM, or via e-mail to ereserves@cnm.edu. You may send the signed “E-reserves Document Request Form” by inter-office mail, or drop it off at the library circulation desk.
- Print submissions must be 8˝ x 11, single-sided, clean copies on white paper, and accompanied by a signed “E-reserves Document Request Form.” Library staff will scan the copies, convert them to .pdf files, and post them on your e-reserves page. We are not able to make photocopies for you.
- Please limit the length of any document to a maximum of 20 pages.
- You may continue to submit e-reserves items throughout the term.
- Please allow 2 weeks from the submission of these materials to their appearance on your course e-reserves page.