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Student Travel Information |
Workshop/Conference Training
_______________________________________________________
_______________________________________________________________________________
Traveler's Name __________________________________________________________________
Date Submitted ______________ Traveler's Social Security Number __________________________
Traveler's Telephone Number ______________________ E-mail ____________________________
Destination ______________________________________________________________________
Date of Departure _____________________________________ Preferred Time _______________
Date of Return _______________________________________ Preferred Time _______________
If travel does not correspond with the workshop/conference/training,
please give details:
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
Reason for trip (attach documentation such as schedule of events or program) ____________________
_______________________________________________________________________________
_______________________________________________________________________________
Benefit to CNM ____________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
Mode of Travel: Airplane _____ CNM Vehicle _____ Private Vehicle ______ Rental Vehicle _____
Approvals:
Advisor ___________________________________________________ Date _______________
Director of Student Activities ___________________________________ Date _______________
Dean of Students ____________________________________________ Date _______________
Vice President of Student Services _______________________________ Date _______________
6/06
CNM Clubs/Organizations
Student Travel Information Form
TRAVEL ARRANGEMENTS MUST BE MADE THROUGH THE APPROPRIATE TRAVEL COORDINATOR
I. Submit Request
A. Complete the
Student Travel Information form to provide the travel coordinator with
information
regarding departure/return dates, destination, and details on food and
lodging, cost account, etc.
B. Attach
conference brochure and agenda to the Student Travel Information form.
C. Obtain the Club
Advisor's signature for approval.
D. Submit the form
and attached documentation to the Student Activities Office at least 6-8
weeks
prior to the requested travel date.
E. The Student
Activities Director will review the form and sign-off, if the documentation
and
justification for travel conform to Student Activity requirements.
F. If the
student organization has funding, the Student Activities Director will
obtain the Dean of
Students' approval and forward the form, with the associated documentation,
to the travel
coordinator.
II. Approvals
A. The travel
coordinator will prepare a Travel Request form based on the
information provided
on the Student Travel Information form and obtain the required approval
signatures (i.e., Control
Agent, Dean or Supervisor, and the Vice President for Student Services).
The signatures must be
obtained at least one month prior to the travel date.
B. After obtaining
the approval signatures on the Travel Request and, if necessary, the
Purchase
Order, the travel coordinator will finalize the travel arrangements.
C. The travel
coordinator will forward the Travel Request and Purchase Order to the
Business
Office and Purchasing for processing.
III. Upon Return
A. Submit original
travel-related receipts to the travel coordinator.
B. The travel
coordinator will complete a Travel Voucher to determine the amount of
reimbursement, if any, due the traveler, or any amount owed to the traveler.
There will be no reimbursement without original receipts.
Student Travel Information
forms can be obtained online, at the Student Activities Office, Room
109, or by calling 224-3238.
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