IS - 1004 Cellular Telephones	Administration Release Date: 8-26-97 Revision 3:1/21/04 Revision 4: 8/3/04
Policy

CNM Board Policy

Employee Handbook 12.07, Telephones

Administrative Directive

Introduction

Cellular phones are the property of Central New Mexico Community College (CNM) and are assigned to designated employees for business use. The Information Technology Services (ITS) Helpdesk provides a recommendation of vendors that can be used to purchase cellular telephones and service. However, the Purchasing Department makes the final determination on the selection of the vendor.  The Business Office reviews the cellular phone billings, and makes payments for cellular phones.

1.1 The purchase of a cellular phone must be approved in advance by the appropriate vice president. Approval is contingent upon the requestor submitting documentation justifying the need to conduct CNM business.

2.1 The appropriate vice president appoints one employee as the individual responsible for the phone. This employee is responsible for approving detailed billings, and reporting lost or malfunctioning cellular phones.

3.1 The ITS Helpdesk is responsible for recommending which vendors can be used for  the selection and purchase of cellular telephones and servicing. 

3.2 The department making the cellular phone purchase is responsible for making the purchasing arrangements through the Purchasing Department.  Cellular telephone purchases are made with commodity code CCCPP to enable the purchase to be tracked as a fixed asset.  Commodity code CCC03 is used for the purchase of cellular telephone service.

3.3 The Purchasing Department makes the final determination on the vendor selection.

4.1 Cellular phones should be used to conduct CNM business. Personal use is discouraged, but if personal calls are made, it is the employee's responsibility to pay the cost for personal calls.

5.1 Cellular phones purchased by CNM are tagged and included in the equipment inventory and subject to all inventory reporting structures.

Personal Calls                     Any calls not pertaining directly to CNM business.

Forms:	Not Applicable
Support Materials:	Not Applicable
Reference Materials:	Employee Handbook 12.07, Telephones