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Directions for Completing the Separation Checklist for
CNM Employees This form is to be completed by all employees separating from (ending employment with)
CNM. The
form is designed to assist both the employee and the College in providing a smooth exiting process. By using this form the employee will
be able to take advantage of benefits such as health insurance, reimbursement of retirement contributions, etc. This form also allows the
College to eliminate personal liability with responsibilities and access related to purchasing, keys, computer identification codes, etc. 1. As soon as the employee has
given notice of intent to sever employment, the department will provide the separating employee with the Separation Checklist for
CNM
Employees and the Exit Interview Form. 2. The department should
complete part A before the employee begins the separation process. The separating employee should be given time off during normal working
hours to complete this task. The separating employee and the immediate supervisor will sign the completed form and submit it to Human
Resources immediately for processing. 3. As soon as the employee
receives the Separation Checklist, he or she may begin the checkout procedures with those departments that do not affect continued
employment. 4. A representative from each
of the departments identified on this Separation Checklist must sign that the separating employee has been cleared. In no case should the
separating employee sign for the departments listed on this form and in no case should the separating employee complete the form by
telephone. Those employees separating from the Montoya, South Valley or Rio Rancho Campus may have the immediate supervisor or designee
complete the form and sign that the separating employee has been cleared. Department supervisors may sign off after contacting appropriate
departments for clearance on items listed on this form that are not applicable to the employee. 5. The Exit
Interview form should be completed and returned to Human Resources prior to final departure. The Exit Interview form is voluntary and
confidential; however, the information gathered through these interviews will be analyzed and summarized in the annual report to the
Associate Vice President for Administrative Services. 6. In cases where
the separation is immediate or when the employee has left the College in less than satisfactory circumstances, the supervisor is
responsible for ensuring completion of the checklist, noting the employee was unavailable for signature. The form should then be sent to
Human Resources for processing. 7. Any questions
regarding separation and/or completion of this form should be directed to the Human Resources Department. 8. Call the following
numbers to contact, in advance, those departments listed in Part "B" of the Separation Check List: Computer Information Technology (CIT) . . . . . . . 224-3020 Human Resources . . . . . . . . . . . . . . . . . . .. . . 224-4600 Library Services . . . . . . . . . . . . .. . . . . . . .. . . 224-3274 (Main) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .224-5721 (Montoya) Payroll . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224-4444 Purchasing . . . . . . . . . . . . . . . . . . . . .. . . . . 224-4546 Security Office . . . . . . . . . . . . . . . . . . . . . . . 224-4632 Telecommunications . . . . . . . . . . . . . . . . . . . . 224-3004
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