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| IS - 2078 Employee Status Change | Human Resources. Release Date: 07/05/01 Revision 1: 8/1/01 |
| Procedure | |
This procedure addresses employee status change resulting from the application process. For procedures regarding employee status change resulting from reclassification, see IS-2012 Classification/Reclassification of Positions.
Department Head
1.1 Organize and/or complete the following referral packet contents in preparation to promote, demote or transfer the recommended candidate. When the decision has been made to change an employee’s status:
All applications, resumes, transcripts (where appropriate) and letter of interest
Transmittal Memo
Documented references (where appropriate)
Interview forms/notes (where applicable)
Screening matrices (where applicable)
Justification Memo (required if candidate is brought in above the minimum of rate of pay)
1.2 Complete the bottom section of the Recommendation for Job Posting (RJPE) form Part II, and fill in:
Job number
Selected candidate name
Employee status
Applicable annual or hourly hire-in salary
Hiring official's signature
1.3 Route hiring packet to the dean, director, manager, or associate vice president, where appropriate.
Human Resources Representative
1.4 Review the referral/hire packet for completeness.
1.5 Route to Budget Office.
Budget Office
1.6 Review for compliance with budgetary guidelines.
1.7 Process packet in accordance with Budget Office procedures.
1.8 Approve and route to appropriate vice president for review and signature approval.
Vice President
1.9 Review for approval and route to Human Resources.
Human Resources Technician
1.10 Receive the approved hiring packet and notify the department of an approved recommendation for status change.
1.11 Send approved documents to Payroll.
Payroll
1.12 Process documents in accordance with Payroll department procedures.
Supervisor
1.13 Provide employee with Phase II Orientation to cover information related to job duties and expectations.
Human Resources Technician
1.14 Notify employee of eligibility to enroll in benefits due to change of status and provide information regarding benefits eligibility.
Human Resources
1.15 Prepare Personnel Data Form (PDF) for any benefits change and submit to Payroll Department.
1.16 Process benefit enrollment application in accordance with Human Resources Department procedures.
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| Forms: |
Personnel Data Form |
| Support Materials: |
IS-2012,
Classification/Reclassification of Positions |
| Reference Materials: | Employee Handbook
5.02, Staff Collective Bargaining Agreements |