IS - 2518 Guidelines for Facility Usage	Administration Release Date: 6/16/00
Policy

CNM Board Policy

Governing Board Policy Handbook 9.04, Non-College Use of Buildings and Grounds
Governing Board Policy Handbook 9.05, College-Family Use of Buildings and Grounds
Employee Handbook 12.13, Non-College-Family Use of Buildings and Grounds
Employee Handbook 12.14, College-Family Use of Buildings and Grounds

Administrative Directive

1. Facility-Use Guidelines

1.1 The use of CNM facilities by various organizations and constituencies is encouraged, provided:

• Such use does not interfere or conflict with the educational program or normal operation of the College;

• Such use is in accordance with local, state and federal laws and ordinances governing the College;

• Such use conforms with applicable policies, guidelines and procedures in effect at the College;

• Agreements for one year or more receive Governing Board approval.

1.2 The facilities available for internal and external use are listed in Facilities Available.

1.3 In some instances, a user may be required to provide insurance coverage for its use of CNM facilities for a specific activity.

1.4 CNM reserves the right to adopt additional guidelines to administer facilities use to promote an atmosphere conducive to the College’s primary purpose as an educational institution.

2. Coordination of Facility Use

2.1 The Office of the Vice President for Administrative Services is assigned the duties of coordinating both external ( Non-College Family) and internal (College Family) requests, including:  facility usage requests, scheduling, arrangements, billing, and working with staff in other departments as necessary at all campuses.  Except as expressly set out below, the Vice President for Administrative Services may designate one or more staff members and/or departments to handle these duties. 

2.2 Billing, collection, and processing of any applicable fees are handled by the Business Office based on information supplied by the coordinator handling outside requests.  Audiovisual equipment and billings for that equipment are supplied by Instructional Media Resources.

2.3 All matters relating to outside requests for teleconferences that include training are handled by the Workforce Training Center.

2.4 Cancellation of a confirmed reservation must be received in writing at least five days prior to the reservation date, or any applicable fees will be charged.

2.5 Fees for use of facilities and equipment are charged to Non-College Family users according to the Facility Usage Fee Schedule.

2.6 Food services are available through CNM.  Requests for food and drink may be made to the coordinator, but will be billed by and paid to CNM food services.  Food and drink fees/costs will be the responsibility of the user, regardless of whether the user is Non-College Family or College Family.

2.7 Facilities may be provided to an organization/agency at no charge according to the following guidelines:

2.7.1 CNM is an institutional member of the requesting organization; or

2.7.2 CNM and the requesting organization have an official working relationship or partnership which includes reciprocal use of facilities; or

2.7.3 Authorization is received from the CNM Vice President for Administrative Services or designee following the Governing Board Policies on Non-College-Family Use of Building and Grounds or College-Family Use of Buildings and Grounds as applicable.

2.8 Additional fees may be assessed for:  (1) labs that house specialized equipment, (2) audio-visual equipment (except that for College Family users this fee will be waived if no equipment not normally in the facility is required), (3) personnel required for operation.

2.9 In some instances, a user may be required to provide insurance coverage for its use of CNM facilities for a specific activity.

Forms:	Not Applicable
Support Materials:	Facilities Available Facility Usage Fee Schedule Instructional Media Resources Fee Schedule
Reference Materials:	Employee Handbook 12.13, Non-College-Family Use of Buildings and Grounds Employee Handbook 12.14, College-Family Use of Buildings and Grounds Governing Board Policy Handbook 9.04, Non-College Use of Buildings and Grounds Governing Board Policy Handbook 9.05, College-Family Use of Buildings and Grounds