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| IS - 2002 Faculty and Staff Insurance Benefits | Human Resources Revision 1: 3/16/01 Revision 2: 11/11/04 |
| Procedure | |
All new employees are given the opportunity to enroll in insurance benefits plans during Employee Orientation.
Employee
1.1 Complete the benefits enrollment forms provided during Employee Orientation and return them to the Human Resources Technician within 31 days of the date of hire.
1.1.1 After 31 days, qualification for benefits is based on insurance provider requirements.
1.1.2 Not all plans allow for late enrollment. See a Human Resources Technician for further details.
1.2 Complete an Enrollment Application form.
Human Resources Technician
1.3 Determine the eligibility of the employee.
1.4 Verify that the employee has filled out all the necessary portions of the Enrollment Application.
1.5 Prepare a Personnel Data Form (PDF) and send one copy to Payroll for processing.
1.6 Send the original enrollment application and supporting documentation to the Third Party Administrator in Santa Fe for processing. File copies in the employee’s file.
Payroll
1.7 Process the PDF to initiate premium deductions.
Employee
2.1 Fill out an Employee Record Change Card and submit to the Human Resources Office.
2.1.1 Those enrolled in pre-tax plans cannot terminate early unless an approved status change has taken place. See a Human Resources Technician for further details.
Payroll
2.2 Process the PDF to terminate premium deductions.
3. Continued Coverage after Termination of
Employment
Employee
3.1 Contact the current insurance provider to apply for conversion of an existing group life plan.
3.2 Contact the Human Resources Office to convert medical coverage to the COBRA plan.
Retiree
3.3 Contact the Human Resources Office to apply for retirement benefits under the New Mexico Retiree Health Care Authority.
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| Forms: | Enrollment
Application Employee Record Change Card Personnel Data Form |
| Support Materials: | NMPSIA
Change of Status Guidelines Insurance Premiums Matrix |
| Reference Materials: |
Employee
Handbook 6.03, Insurance Benefits Collective Bargaining Agreements |