IS - 2072 Personal Leave	Human Resources Release Date: 5/25/01
Policy

CNM Board Policy

Employee Handbook 8.01, Definitions  
Employee Handbook 8.08, Personal Leave, Instructional Employees  
Employee Handbook 8.09, Personal Leave, Non-instructional Employees

Administrative Directive

Introduction

Regular, full-time employees receive personal leave with pay.  Employees who are employed under a Collective Bargaining Agreement (CBA) should consult the relevant agreement.  Personal leave is considered to be chargeable leave and is charged in half-hour increments as described in the Employee Handbook, Section 8.01.

1. Personal Leave General Provisions

1.1 Personal leave must be approved in advance by the employee’s supervisor.

1.2 The supervisor determines the notification period (advance notice to the supervisor) that  employees should observe when applying for personal leave.

 1.2.1 The supervisor informs all employees of the preferred notification period.

1.3 The supervisor approves personal leave if notification conditions have been met and the department will be adequately staffed in the employee’s absence.

2. Instructional Support Employees, Full-time Instructors (covered by CBA) and Food Service Workers (covered by CBA)

2.1 Instructional Support employees, Full-time instructors, and Food Service workers accrue (earn)  personal leave with pay for the academic year.  Any of these employees who is hired after the first day of the academic year receives a prorated amount of personal leave.

2.2 Instructional Support employees, Full-time instructors, and Food Service workers accrue (earn) personal leave at the rate of .1923 days of personal leave per pay period.

2.3 Full-time instructors may accrue a maximum of 30 hours of personal leave per academic year.

2.4 Instructional Support Employees and Food service workers may accrue a maximum of 40 hours of personal leave per academic year.

2.5 Personal leave is calculated as follows: 

2.6 Personal leave may be taken before the employee accrues (earns) the maximum hours of eligible leave for the current year.  The employee may request approval to take leave up to and including the maximum hours.

2.7 The employee will reimburse CNM at the time of termination 100% for any personal leave hours taken before actual accrual. The College may withhold that amount from the employee’s earnings.

2.8 Not more than five days of personal leave may be taken together.

2.9 No personal leave is earned while an employee is on leave without pay.

2.10 If earned personal leave is not taken at the end of the academic year, payroll will automatically add up to four days of leave to the employee's personal leave account.

2.11 For earned leave over four days that is not taken at the end of the academic year, the employee has two options:

2.11.1 Converting the excess to sick leave at 100 percent of the hours.  For example,  an employee who had four hours of unused personal leave at the end of an academic year (August 31) would have four hours added to his or her sick leave account at the beginning of the next academic year (September 1).

2.11.2 Receiving payment at a conversion rate of one day’s pay to four days of leave.  For example, an employee with four hours of unused personal leave at the end of an academic year (August 31) would receive payment for one hour at the employee’s regular rate

2.12 If the employee has unused personal leave at the time of termination, the employee will not be paid for unused personal leave.

3. Non-Instructional Employees 

3.1 Regular, full-time non-instructional employees are granted personal leave with pay for the fiscal year.

3.2 Non-instructional employees are granted one day (eight hours) of personal leave on the first day of the fiscal year. 

3.3 Non-instructional employees who are newly hired are granted personal leave on a prorated basis for the first year of employment.  The amount of leave is calculated as follows: 

3.4 Unused personal leave will be converted to sick leave at the end of the fiscal year at a conversion rate of 100%.  For example, an employee who had four hours of unused personal leave at the end of a fiscal year (June 30) would have four hours added to his or her sick leave account at the beginning of the next fiscal year (July 1).

3.5 If a non-instructional employee has unused personal leave at the time of termination, the employee will not be paid for unused personal leave.

4. Definitions

Forms:	Request for Leave Timesheet/Leave Register
Support Materials:	IS-2052, Employee Categories
Reference Materials:	Employee Handbook 8.01, Definitions Employee Handbook 8.08, Personal Leave, Instructional Employees Employee Handbook 8.09, Personal Leave, Non-Instructional Employees Collective Bargaining Agreements