Guidelines for First Team Meeting

1. Explain the role of each participant
1. Consultant/liaison

                                                               i.      Take information back to area

                                                             ii.      Bring area comments/reaction back to meeting

2. Subject expert representing area
3. Provide input/feedback regarding compliance, practice, and process

2. Discuss document being a collaborative effort and a work in process
3. Provide purpose and justification of document
4. Provide online site address of The Source for document comparison
5. Discuss the role of the Policies and Procedures Office on campus
1. P&P Sources

                                                               i.      Governing Board Policy Handbook

                                                             ii.      The Source

                                                            iii.      Employee Handbook

                                                           iv.      Student Handbook

2. Describe difference between Governing Board Policy and Administrative Directive

6. Clarify what “signature approval” means
1. Participants are given the opportunity to indicate approval of the final document.
2. Final document is a reflection of the team’s decision on contents and may not be what goes online as a result of legal and executive review.
3. All opinions are valuable and respected.

7. Definition – Task Force Team
1. A group of subject experts/consultants whose collaborative effort results in a deliverable draft policy and procedure document.