Sample Team Contact Memo

To:       <Team Member Name>
From:  <Document Developer Name>
Re:      Document Development Task Team

Because of your specialized knowledge and experience in <subject>, I am requesting your participation as a member of the Document Development Task Force Team for <document name>.

This will involve a time commitment of approximately <number of weeks>, during which we will have <approximate number of> meetings.

As a subject expert and representative of your area, you will be asked to contribute input and provide feedback regarding the development of <document name> policy and procedure.  Your knowledge regarding compliance, practice, and process will be of great value in the development of this document.

Additionally, upon completion of the project, your supervisor will receive a letter of commendation recognizing your participation on the Task Force Team.

Our first meeting will take place <date, time, location>.  Please confirm by <date> that you will be able to participate.