MANAGERS/SUPERVISORS AND PROFESSIONAL POSITIONS JOB CONTENT QUESTIONNAIRE

Title

     

Your Name

     

Name of Supervisor

     

Department Name

     

Employee Signature

 

 

Date

 

  

Organizational Structure:

Complete all unshaded boxes in the chart below using job titles only.  Attach additional department or other organization charts as necessary.

 


Why does your job exist?

Write a one-sentence statement describing the purpose of our job and the way your job contributes to achieving your department’s objectives.

 

Major Accountabilities:

List brief statements that describe the end results of your job; how you accomplish these end results; and how these results are measured.

 

% Of Time

List Accountabilities in order of importance.  The total of % time should equal 100%

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8.       %

 

     

 100   %    = Total

 

Working Relationships:

Describe the routine contacts you need to have with other people INSIDE or OUTSIDE the organization.  Explain your role; what must be accomplished; and how often.

Contact                                          Reason for Contact                               Frequency of Contact

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

 

Freedom To Act:

Describe the types of technical, staffing & operational decisions made by your job.  Describe the types of decisions referred to others and the nature and timing of supervisory review.

Types of decisions you make without prior approval: 

           

Types of decisions referred to higher authority or controlled by policy:

 

Describe the way in which your work is assigned and reviewed, and the frequency and type of guidance provided by your supervisor.

      

 

Major Challenges:

Describe 2 or 3 of the most difficult problems you face in doing your job and the means by which these problems are resolved.

Challenge/Problem                                                                                      Approach/Solution

     

 

     

     

 

     

     

 

     

     

 

     

     

 

     

Does your job require you to persuade or convince people other than your supervisor or subordinates to accept your actions or recommendations?  If so, give one or two typical examples.

 

 

 

Budget Responsibility:

Dollar amount of annual capital and operating budgets controlled by your job.

Operating Budget:  $______                                                              Capital Budget: $______

 

Your Role is to:  ___  Develop                 ___  Administer                     ___  Advise/ Assist

 

Describe any other financial impact that your job may have on the Institute.

  

 

Knowledge & Skills:

List the experience, education, knowledge, and skills preferred for effective functioning in this job.

Preferred Skills, Knowledge and Experience:

Describe special technical, academic or other knowledge preferred in this job.

Describe how much and what type of additional work experience is preferred for someone of this job.

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Required Education, Training, and Experience:

List special technical, academic or other knowledge required as a minimum qualification in this job.

Describe how much and what type of additional work experience is preferred for someone of this job.

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Describe any license, registration, certificate or professional affiliation required to perform this job.

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Describe the most important work procedures, regulations, guidelines, policies, principles, etc. that you should know in order to do your job.

 

 

 

Comments?

Please state any additional comments that may be helpful in understanding this job and how it functions within the Institute as a whole.

  

 

 Supervisor’s Comments?

 

1. What do you consider the most important duty of this job?

 

2. What do you consider the most important qualifications of an employee in this job?

 

3. What has changed in your department, structure, and/or operation which has resulted in this             reclassification request?  (Not applicable for approved expansion positions.)

 

Please confirm that you have read the questionnaire, and it is an accurate description of the position at a fully competent level.

Signed:_______________________________________________________ Date: ___________

Title:                                                                                                                                                   

Next Step Level Supervisor’s Signature:____________________________  Date: __________
(Dean, Associate Dean, AVP)

Vice President’s Signature: ______________________________________  Date: ___________